Bookkeeping
& Administrative Assistant(Part-Time)
Location: Brooklyn Office, GreenMax
Capital Group
Working Hours: (9:00 AM – 2:00 PM)
Type: (Hybrid – 3 days/week in office)
About
GreenMax Capital Group
GreenMax Capital Group is a premier fund management and advisory firm
dedicated to advancing sustainable development across emerging markets. Since
1994, we have been at the forefront of catalyzing investment in
climate-positive infrastructure, renewable energy, and financial inclusion,
with a proven track record in 80+ countries across five continents.
Our mission is to accelerate the just energy transition by unlocking
capital for high-impact projects in energy, transport, agriculture, industry,
and WASH (water, sanitation, and hygiene). We work with project developers,
investors, financial institutions, governments, and donor agencies to design
and implement market-transforming initiatives that drive economic growth,
climate resilience, and social equity.
From our roots as a consultancy, we have evolved into a leading
transaction advisory and fund management firm, combining deep technical
expertise with hands-on investment experience. With seven registered entities
across Ireland (HQ), the U.S., Poland, Kenya, and Chile, and a global presence
across offices in Africa (Nairobi, Kinshasa, Lome, Lagos, Cotonou), Europe
(Warsaw, Zagreb), and Latin America (Santiago), GreenMax is uniquely positioned
to bridge financing gaps in the world’s most critical emerging markets. Though
heavily focused today on Sub-Saharan Africa, we seek to expand our activities
in the other regions where we work as well.
Position Summary:[1]
If Climate
Change and a Just Energy Transition for the planet are high on your list of
global priorities, this could be your dream job—right in our Park Slope-Gowanus
neighborhood. GreenMax is seeking a detail-oriented and organized Bookkeeping
and Administrative Assistant to support its Brooklyn office operations.
This is an ideal opportunity for a parent returning
to the workforce, offering a manageable part-time schedule with the possibility
of expanding to full-time (it’s not guaranteed and will be based on business
needs and performance). The position
involves handling general administrative tasks, financial management support,
and office coordination. You’ll handle financial, administrative, and office
management tasks, ensuring smooth operations in our Brooklyn office. If you
have experience in bookkeeping, banking relations, and office coordination,
we’d love to hear from you!
Key Responsibilities:
- Office Management:
○
Manage incoming
mail at the Brooklyn office and ensure timely distribution to the relevant team
members.
○
Oversee office
supply inventory and coordinate replenishment when necessary.
○
Maintain
landlord-tenant relationships and handle office lease-related matters.
- Financial & Accounting Support:
○
Support the finance
team in general accounting and financial management.
○
Prepare invoices,
timesheets, and CEA contracts.
○
Assist with
bookkeeping, invoicing, timesheets, and contract preparation.
○
Manage US banking
and credit card relations, including reconciliation and transaction monitoring.
○
Support month-end
closing and financial reporting as needed.
○
Oversee US health
insurance documentation and compliance.
- Administrative Support:
○
Perform general
administrative tasks as required.
○
Maintain organized
records for easy retrieval and audit purposes.
○
Assist with
bookkeeping and financial documentation.
○
Handle ad hoc
administrative tasks to support smooth office operations.
Qualifications &
Requirements:
●
Proven experience
as an Administrative Assistant or in a similar role.
●
Strong bookkeeping
and financial management skills.
●
Comfortable working
with numbers and managing basic financial transactions.
●
Proficiency in
Microsoft Excel and general computer literacy.
●
Excellent
organizational and multitasking abilities.
●
Effective
communication skills; fluency in English is required.
●
Knowledge of
French, Spanish, or Portuguese is an added advantage, but not a requirement.
●
Well-educated with
a background in administration or finance.
Application Process:
Interested candidates should email their resume
and a brief cover letter outlining their relevant experience and interest in
the role to emwai@greenmaxcap.com
with the subject line:
“Application:
Bookkeeping & Admin Assistant”.
Applications will be reviewed on a rolling basis. We appreciate all
submissions, but will only contact shortlisted candidates.
